Coworking space is an excellent idea for those who want to set up a business but lack the space. As the name indicates, a coworking space has all the facilities and amenities needed for an individual to work like a regular office. These are usually available on lease with the space landlord. The lease term could be one month to three years depending on the demand of the locality. This option is widely used by those starting their first business.
The office area should be tidy, spacious and airy to provide the feeling of working at home. There should be ample computer and other office equipment to ensure optimum productivity. Furniture should be comfortable enough so that employees feel at ease while using it. The co working space should be suitable for the size of the company, so that the employees feel most comfortable in performing their task.
To find a suitable co-working space, one can use the classifieds or look in the local newspaper to get an idea of the rental demand. It is necessary to have an area to work out the technical problems of the software, if there are any. Another thing that needs to be taken care of is to have adequate electrical wiring in the office area. The internet connection also plays an important role in making the office effective. With the right co working space, there can be a huge difference in the productivity levels of the employees.
The co working space should provide a number of facilities like a toilet, a washroom, a kitchen and the likes. They should have the basic necessities and the latest technologies available. This way, your employees will feel comfortable in working here. If they have to go to a washroom, it should be within the vicinity. This will make it easy for them to carry out their personal business. The kitchen should be fully equipped with utensils and a microwave to prepare the food.
The co working space should also provide some security features and this will ensure that the privacy of the clients is maintained. The burglar alarms should be installed so as to protect the clients. In addition, you should also consider the security arrangements in the office, such as the closed circuit TV camera, metal detectors etc. All these things will help in protecting the clientele from the risks associated with the co working space.
There should also be adequate heating in the coworking space, as it becomes extremely uncomfortable in the cold months. If you provide an air conditioner in the kitchen, it will make it comfortable in the hot months. A computer table and chairs will be useful for the clients. Other than this, the co working space should also have proper arrangements for the reception and the office staff. You can use the facilities of a restaurant to serve snacks to your employees during the working hours.
It is important to provide the co workers with a comfortable working environment. The co working space should also be equipped with the latest equipment and technologies to help them in their work. It should also be spacious enough to accommodate all the people working in the office. Before starting work in the co working room, the managers should survey the working areas and find out the required items. They should discuss the issues with the other members of the team and resolve them accordingly. You should inform your team members about the problems or emergencies so that they can make adequate arrangements to tackle it.
It is important to maintain the harmony in the co working space. The managers should not create any kind of differences between the coworkers and concentrate on the tasks at hand. The co working space should be a place where the team members can relax and enjoy working. You should treat it as their home away from home and make sure that everyone understands the rules.